Faculty Start of Term Memo
Table of Contents
2020/21 Academic Calendar
The fall semester begins Monday, August 31st and ends Saturday, December 19th. Monday, December 21st and Tuesday, December 22nd are the designated university makeup days. The full academic calendar can be viewed here.
Please refer to Class Session Dates for complete details regarding Fall 2020 expected course sessions. Class Session Templates by Day are available for download. The final 15th session for Monday and Saturday-meeting classes may be rescheduled for any time that is convenient for the instructors and students, including the days set aside for make-ups: Monday, December 21st – Tuesday, December 22nd. Please email [email protected] if you plan to use an alternative date.
Fall 2020 Holidays include:
- Labor Day Holiday: Saturday, September 5 – Monday, September 7
- Rosh Hashanah: Saturday, September 19th**
- Yom Kippur: Monday, September 28th**
- Thanksgiving Holiday: Wednesday, November 25th – Sunday, November 29th
**The prior evening, courses beginning 3:50pm or later will not meet.
Consult The New School website for building hours information. Due to the ongoing Covid-19 pandemic, not all buildings will be open during the fall semester and an appointment may be required for access. Some buildings may be closed on holidays or during breaks.
No physical space will be available on campus for teaching this semester. All teaching will occur via remote platforms during the Fall 2020 semester.
Faculty are required to:
- Distribute course syllabi via email to all students before the first class session
- Post syllabi to the “Syllabus” section of the course’s Canvas page
- Submit a digital copy of each syllabus using the CoPA Syllabus Submission Form by Friday, September 11th, 2020.
The university has created a revised syllabus template specifically for the remote learning environment. Faculty should use this revised template to ensure they are including all Syllabus Requirements for Online Courses.
The “Minimum Technology Requirements” section should mirror the program specific information on the Technology page of coparemote.com. There are also several courses which have pre-approved advanced technology in addition to this list of resources. Unless approved by your dean’s office, faculty cannot require students to have access to technology outside of what has been pre-specified unless approved by your deans office.
Syllabi must include:
- Course Information (University Name, College Name, School Name (if applicable), Program Name, Course Title, Course Number)
- A course description (current course descriptions can be found in the University Course Catalog)
- Learning Outcomes
- Student Assignments
- Final Grade Calculation
- Remote Learning Course Structure/ Course Outline
- Student Participation/ Attendance Policy
- Remote Learning Environment Expectations
- Course Readings, Materials, and Technology Requirements
- Minimum Technology Requirements – please reference the Technology page on coparemote.com. Your syllabus should mirror the information on this page.
- Disability Services
- Course Policies
- University Policies
More information about creating an online syllabus, including a complete syllabus template, a short syllabus template, and syllabus requirements can be found at: www.newschool.edu/provost/curriculum-learning-teaching-resources
If you have questions about syllabi or have trouble uploading your syllabus to Canvas, please email [email protected].
Scheduling and Attendance
Course Schedules and Rosters
Once you have received your appointment letter but before the start of the semester please log in to my.newschool.edu to review your course assignments, schedule, and rosters.
Please check your course rosters frequently during the first few weeks of the term, as students may still be adding or dropping classes. You should bring any anomalies to the attention of your program managers. Rosters may be accessed via my.newschool.edu (under Academics). Students who are not registered should not attend courses.
Teaching at CoPA
Meaningful Participation in Online Learning at CoPA
Participation is an essential part of student learning. To read the university’s complete statement on meaningful participation, click here.
Participation that is both ongoing and meaningful best supports learning, creates community and enhances faculty’s ability to effectively engage with and support students. Faculty will share their expectations for meaningful participation with students via their syllabus (posted on Canvas), including how student participation might affect final grades.
Students should participate in classes meaningfully each week via the methods outlined by their faculty. It is especially important that students engage in their courses during the first week of classes. Participation during this initial week of classes will be used to confirm a student’s enrollment at the university, which is required for disbursement of financial aid, confirmation of immigration status, and official enrollment reporting. If a student does not participate meaningfully in the class in a given week, they will be considered “absent.” Simply logging into the Canvas course page does not constitute meaningful participation.
When a class has synchronous (at the same time) scheduled meetings, students are expected to participate in the session in real time. The university recognizes that certain circumstances may prohibit real time participation. In such cases, students should discuss their citation with their faculty before the synchronous session to determine the availability of alternative acceptable means for engagement with course materials in lieu of missed synchronous sessions. If a student’s circumstances will prohibit real time participation in multiple synchronous sessions, they should communicate their situation to faculty at the beginning of the semester in order to ensure the availability of alternative means of participation.
Synchronous and Asynchronous Teaching
Class meeting times listed in the course catalog are representative of the contact time required for the credit amount of the courses. (Ex. A 3 credit course requires 2 hours and 30 minutes of contact time. A 2 credit course requires 1 hour and 40 minutes of contact time.) However, it is possible to shorten this meeting time and reallocate some course interaction to asynchronous work. This helps to avoid Zoom fatigue, accommodate time zones, and allow for more effective learning experiences. You may consider shortening the synchronous class meeting times and reallocating the remaining contact time to asynchronous content. Asynchronous work may take the form of watching recorded lectures, participation in discussion groups in Canvas, small group work, faculty office hours/one on one time with the instructor.
Please clearly outline the schedule and expectations for synchronous and asynchronous work in your syllabus.
Faculty should work with students who can’t make all course meeting times due to time zone discrepancies. Fully asynchronous coursework is not possible for successful completion of coursework, but when possible, faculty are asked to record and share lectures with students who may miss some synchronous class meetings. Zoom recordings must be saved to Google Drive instead of Zoom’s cloud as cloud videos are deleted after 30 days.
If you have students reaching out to you with concerns about successful completion of the coursework given the required synchronous component, please contact your respective Dean or Academic department.
Starfish (available via my.newschool.edu) is the software reporting tool used for reporting attendance and meaningful participation in courses.
Attendance should take into account the university’s statement on meaningful participation. The entire policy on meaningful participation can be found here.
As an institution that receives federal aid, The New School is required by the Department of Education (DOE) to report attendance for each class session and to report students’ last date of attendance accurately. Regulations require that the University report the last date of attendance of all federal aid recipients within 14 days in order to determine students’ federal aid refunds. Failure to do so puts the University in danger of violating federal Title IV regulations, and risks depriving students and the University of access to federal financial aid. Starfish also allows instructors to identify attendance and other behavioral issues early so that University support services can intervene. Starfish is a quick and easy tool that faculty are required to use to meet their requirement to record attendance.
Meaningful participation is an essential aspect of student learning. Faculty are expected to share their expectations with students via their syllabus (posted on Canvas), including how student participation might affect final grades. Faculty are also expected to monitor student progress and participation regularly; failure to participate in classes can be an early indicator that a student is in trouble. At the same time, faculty should recognize that students may experience challenges in following the regular class schedule, given the current unusual and challenging circumstances, and should emphasize flexibility in participation.
If you teach a non-traditionally meeting course (examples include but are not limited to: Private Lessons, Internship/Externship, Studio, Independent Study, Group Lessons, Seminar, Practicum), you will be required to take attendance for your course in Starfish at three specified points in the semester, which will appear in Starfish when you select your course to take attendance.
On those dates, mark the attendance appropriately according to the following criteria:
PRESENT: Some remote classes may function asynchronously (no class meetings); however, meaningful student participation in class activities each week is still required. In cases where a class has both synchronous sessions and asynchronous content, it is recommended that both synchronous and asynchronous participation be considered when determining “attendance” for a given week.
ABSENT: If a student does not participate meaningfully in the class, they should be marked “absent” in Starfish.
How to Access and Use Starfish:
There are three ways that faculty can log in to Starfish:
- By going directly to Starfish.newschool.edu,
- Through Canvas
- By logging into MyNewSchool and going to the Dashboard.
- Starfish includes students’ photo IDs so that you can identify each student.
- Starfish defaults attendance to ‘present’, so you only need to select students who are absent or tardy.
- Students can see the exact dates you marked them as absent or tardy in their Starfish account.
- Students and academic advisors are sent automatic notices if students have been marked as missing for two or more classes. This does not require additional action from you.
- A two-minute instructional video for the Starfish Attendance feature, as well as other Starfish resources for faculty, may be found here. A quick guide can be found here.
All absences must be submitted via your school’s Faculty Absence form (links below). In the event that you must cancel class or send a substitute on the day it is expected to meet, you must submit your school’s absence form, contact your school’s representative, and email your students via Canvas.
Contact: Liz Olson
Drama Faculty Absence Form
Contact: Michael Seabrook
Mannes Faculty Absence Form
Jazz and Contemporary Music
Contact: Ryan Anselmi
Jazz and Contemporary Music Faculty Absence Form
MA Arts Management and Entrepreneurship
Contact: Alexander Chadwell
Arts Management and Entrepreneurship Faculty Absence Form
Contact: Kalun Leung
MM Performer-Composer Faculty Absence Form
Please email [email protected] if you plan to schedule a makeup session with the date, and time for your makeup class.
Student feedback is important to the university. At the end of each term, all faculty must set aside 20 minutes of class time so that students can complete an anonymous evaluation of the course. Please incorporate this into your course planning and syllabi.
During the course evaluation period, any student who completes an evaluation for a course, or officially opts out, will be able to view their grade in the course on MyNewSchool once a grade is posted. When the evaluation period has finished, all students will be able to view their posted grades on MyNewSchool.
For the safety of our faculty and students, no in-person instruction is permitted in the fall 2020 term, either on campus or off-campus. Should the COVID-19 situation change to make such teaching possible, additional guidance will be issued.
Please be mindful of the cost of materials associated with coursework, especially in consideration of the varied economic backgrounds of our students and the economic climate that we find ourselves in now. Work with your program director or course coordinator to resolve questions concerning your syllabus, including those related to required materials.
Please also note that due to limited access to library resources and students who may be studying outside the NYC area, you cannot rely on the library materials for access to textbooks. However, the library has digital resources that can be accessed anywhere. More information about those can be found here.
Updating Your Faculty Profile
As we prepare for the new semester, we’d like to make sure that the CoPA websites display current and complete profiles for you. Please follow the instructions below and provide the requested information within two weeks of receipt of this memo. If you have questions, please contact the representative from your school/program:
Jazz and Contemporary Music:
CoPA MA AME:
FACULTY PROFILE PAGE
As a CoPA faculty member you have (or will have) a faculty profile including your name, your New School email address, a photo, a bio, and a list of the courses you teach. Please consult the links below to see your current profile.
Jazz and Contemporary Music: http://www.newschool.edu/jazz/faculty-az/
Your name is automatically pulled into the page through a system managed by HR.
(Faculty have the option to enter a “preferred” name in WorkDay: from the MyDay main page, click on the Personal Information icon and then the Preferred Name link. Enter your preferred name and submit.)
The default photo on the page is your ID card photo. We encourage you to change your profile photo and to submit a headshot to your school representative.
To add or update your bio please use the Faculty Profile Update Form. We encourage you to add your CoPA program and school affiliation to your bio. Ex. “(Your name) teaches at [Mannes School of Music or The School of Jazz and Contemporary Music or School of Drama or in the Arts Management and Entrepreneurship program] at The College of Performing Arts at The New School.”
Quick Reference: Important Links and Resources
INFORMATION FOR FACULTY
The link below provides information and resources for full-time and part-time faculty.
Information specifically for copa faculty during the remote instruction period can be found at coparemote.com
PRIVACY AND SECURITY GUIDANCE FOR FACULTY
The Privacy and Information Security Guidance for Faculty is a two-page document with guidance for use of email, use of cloud services, and guidance for recording lectures, seminars, and studios.
RESOURCES FOR ONLINE TEACHING AND LEARNING
- The Faculty Center’s Guide to Online Teaching and Learning
- Distributed Education’s Remote Teaching and Learning
- Faculty Resources from the Institutional Effectiveness and Accreditation Office.
- Meaningful Participation in Online Learning
Canvas provides secure spaces for posting readings and other documents, holding class discussions, collecting and grading assignments, etc. An instructor guide and Canvas video tutorials are available through the provided link.
STUDENT SUCCESS NETWORK / STARFISH
A web-based tool called Starfish, the Student Success Network, is available to faculty. It is intended to enhance communication between and among students and their instructors, advisors, and support services. Use Starfish to take attendance, raise concerns about students, and refer students to support services.
Information and login: http://www.newschool.edu/provost/starfish-faculty-resources/
ADVISING CONTACT INFORMATION
The advising team at CoPA is responsible for handling academic issues raised by faculty and students and is also able to make referrals to appropriate support services for non-academic issues, such as health services, disability services, and crisis management. Faculty are encouraged to communicate any concerns about their students as soon as possible. To contact an individual student’s advisor, use Starfish, the Student Success Network, to find their name, email address, and other contact information. CoPA Advising Office: [email protected]
UNIVERSITY COURSE CATALOG
Degree Programs: http://courses.newschool.edu
Continuing Education: http://opencampus.newschool.edu
ADOBE CREATIVE CLOUD
All faculty, students, and (non-temporary) staff have subscriptions to Adobe Creative Cloud. To access your individual subscription, log into MyNewSchool, select the “Services” tab, and follow the directions in the Adobe channel. For additional information, visit https://it.newschool.edu/services/business-applications/adobe-creative-cloud-staff.
All students have access to Soundtrap in the Fall 2020 semester.
THE NEW SCHOOL LIBRARIES AND ARCHIVES
Services for faculty include Reserves, in-class research instruction, and purchases of recommended material. Please however see their statement on textbooks in the library collection on the guide for what they are able to provide access to for students this fall.
Go to the Youtube playlist for an Introduction to the Libraries and Archives and to learn how to use BobCat, the library catalog. New faculty can schedule a 1-on-1 Consultation to learn about the Libraries and Archives.
Current New School faculty may access LinkedIn Learning. LinkedIn Learning’s 4,000+ online software instruction and professional development tutorials on Adobe Premiere, Adobe Illustrator, Adobe InDesign, Adobe Photoshop, AutoCAD, Blender, HTML, Javscript, Revit, Rhino, and as well as marketing, photography, and much more. As of summer 2019, all the content that was in Lynda.com is now in LinkedIn Learning.